Ever wondered what an invigilator does? Invigilators are people who work in exam halls looking after students during exams. They check that students are following exam rules and regulations, and they set up the exam hall before the start of an exam.
Invigilators can’t do anything to help a student with their papers, but they can tell the teacher if a student is not following examination rules and regulations.
Becoming an invigilator is a really rewarding job. You get to work with students, help them pass their exams, and you have the chance to help prepare future generations for the next stage in their lives. But it’s also a serious job. Students are trusting you with something they’ve spent years working towards – their education.
It’s important for invigilators to know what they’re doing before taking on the responsibility of ensuring that all these young people are ready for life after school.
Invigilators are the ones who ensure that students are not cheating during examinations. They also make sure that exam conditions are safe and secure for the students. It is important to know what you need to do before, during, and after an examination. Here are some rules which invigilators should take note of:
- Before an examination, it is crucial to check the working condition of the room, examine all equipment provided by the school, and take care of any other matters that could affect the outcome of the examination.
- It is imperative to have a clear understanding of how you intend to divide your time during an examination period.
- It is always advisable to maintain a balance between following students’ movements and monitoring them for
In this article, we’re going to talk about 10 important examination rules and regulations that invigilators should know.
10 Important Examination Rules and Regulation for Invigilators To Know
An invigilator is a person who ensures that the examination is conducted fairly and in accordance with the regulations, and who provides assistance to students during an examination.
Here are 10 important examination rules and regulations for invigilators to know before they take up this role.
Section 1: Purpose of the examination
A recent order of the Supreme Court of India mandates that, in order to ensure a fair examination, one or more invigilators should be present in every exam hall to check that examinations are being conducted in an appropriate manner.
Section 2: Guidelines
1. A cover must be placed over the body of the invigilator.
2. A color-coded name badge should be worn around the neck. The name badge should be worn by the invigilator in the color which is a match to the uniform of the school/college.
3. It is strongly recommended that the invigilator’s name badge is not made of plastic as it may be soiled with dirt and dust. It is also recommended that the name badge has not been altered in any way.
Inside an examination hall, there are three or four small rooms called examination rooms. They are meant for conducting tests. Each exam room has two to three occupants to make it conducive for testing.
To enter the examination room, you must present your IDs which include your admit card, registration number, examination center, and the examination date.
All invigilators must go through a test conducted by UPSC before they are able to check candidates for the examination.
Before every examination, the invigilators are required to conduct an inspection of the hall to make sure that the cleanliness and sanitation are up to the required standards.
Pens are provided to invigilators at all examination halls.
Timing of the examination
The examination will not start until the invigilators are present at the examination hall.
Immediately before the exam starts, invigilators should be notified about the last time for which they should stand before the examination hall.
After the last time for which invigilators should stand, invigilators, must vacate the examination hall.
The invigilator will be allowed to enter the examination hall 15 minutes before the exam begins.
Invigilators must perform their duties with professionalism.
One important requirement of the invigilator is that she should conduct the examination in an unbiased manner.
He should always be aware of the presence of any unauthorized person in the hall, be it an invigilator, official, or student.
He must ensure the security of the examination hall.
The invigilator’s role during an examination
An invigilator helps students perform well in an examination by marking their answers correctly and denying wrong ones. Usually, invigilators are distinguished from teachers because of the need to perform differently from teachers. He or she is allowed to interrupt and direct the examination if the student is caught making any kind of a mistake.
Invigilators’ responsibilities during an examination
Invigilators are assigned to different examinations. Most of the invigilators act as the sole interviewer in conducting examinations. However, there are some examinations that ask the invigilators to take their statements. Invigilators are also involved in guiding students.
The invigilator must not discuss any aspect of the examination with students or other people
At the examination hall, the invigilator should not wear any connection to the examination, except his/her identity card.
He/she should not wear any known clothing with the name of the university or college on it.
No wordings which may bring any suspicion.
He/she should not wear a uniform with the logo of a particular examination body or he/she should not wear his/her name printed on it.
If he/she wears any connection to the examination (s)he must put a notice in a conspicuous area (carriage before box 3/4, before returning slip before box 4, or before the passing area before 8/9)
The invigilator should not take any photograph or photograph the students or the examination paper. He/she must not use a mobile phone while helping students to get an accurate assessment of the examination.
The invigilator must not disclose anything about the questions to students
If a student tries to ask a question in his own handwriting or ask for more time, then you must report it. You must not reveal anything about the questions. If someone does so, the invigilator should explain that the students are prohibited from taking the answers to the question sheet.
The invigilator cannot read the answer sheet
If an invigilator was to read the question paper, then he would not be able to monitor the exam properly. So, he must not do that and must only ensure that the invigilators know about the examination rules. The invigilators must also remind the students not to be distracted by cell phones and other media during the examination. He must also help the students remember where to go and where not to go.
Invigilators are expected to wear a visible identification badge at all times
An invigilator is required to wear a badge at all times that clearly show his/her name and photo.
An invigilator shall not leave the premises of the examination center, nor shall he/she assist any candidate or examinee
An invigilator is expected to be at the examination center from the start of the examination until it has been concluded and all the candidates have left the premises of the examination center. Any invigilator who fails to perform his/her duty shall be immediately considered responsible for the misconduct of others and the negligence shall be identified as his/her fault.
Invigilators have a duty to monitor that exam materials are not used to plagiarise
Invigilators have a responsibility to monitor that exam materials are not used to plagiarise.
No contact with students
In most cases, during an examination, there is a ban on the invigilators from making contact with the students, so they should avoid talking to them and don’t take photos or videos of students taking an examination.
Every time you are inside a school or an examination center, be careful to dress appropriately because you will not be able to do anything during the examinations. If you are wearing shorts, t-shirts, sandals, or open-toed shoes, then you are not allowed inside the examination center.
The invigilators should not use mobile phones during the examination time. They are also not allowed to take photos, print out or make notes, etc. They are required to keep their phones with them but not to use them for any purpose.
No mobile phone usage by invigilators
Cell phones are considered one of the most common disruptive activities during an examination, especially for the students of class X and higher. Mobile phone usage is a distraction for the students and especially if they are looking for their answer sheet. Therefore, there is a complete ban on the use of cell phones during examinations.
No distracting the students
Since many of the students of class X have to start preparing for Class XI exams at a very early age, they tend to have a very short attention span. Therefore, their attention is often on the invigilator only to find out if the invigilator is able to answer all of their queries. Therefore, no distracting the students. All the answers must be found out by the student, either verbally or by looking at their question paper.
General use by invigilators is discouraged
Invigilators are the agents of the examination centers, and their duty is to ensure that the examination goes on smoothly. Although they are supposed to assist the students, their duty is also to ensure that the examination goes on smoothly, and they have the right to refuse if they are uncomfortable or don’t feel well.
1. Examinations should be conducted in a proper manner
To ensure that an examination is conducted in a proper manner, invigilators should abide by certain rules.
Specific mobile phone usage is prohibited for them during an examination
It is essential that all invigilators are made aware of the regulations governing their use of mobile phones. They are strictly forbidden to use mobile phones during the examination period, and they cannot allow anyone else to use their phones either.
Only incommunicado calls, and calls relating to the ongoing examination or results can be made
Personal calls and calls relating to personal matters or urgent matters are prohibited during an examination. ‘Personal calls’ include calls on behalf of the invigilator
Complex calls relating to business are also prohibited during an examination. These calls include those from corporates seeking to obtain work from you or clients from whom you can seek business during the examination period.
Monitoring students during the exam.
1. For an examination to be fair and orderly, the invigilator must ensure that every answer sheet is checked for the presence of any extra marks and for all answers.
2. During the exam, the invigilator must ensure that no invigilator surreptitiously takes away answers from students. An invigilator is also required to ensure that there is no cheating during the examination.
3. In case there is any obstruction to conducting the examination properly, the invigilator must remove that obstruction. He or she must also ensure that students can come in and out of the examination hall to write the exam.
4. During the exams, the invigilator must monitor students and ensure that they are not bringing any prohibited items into the exam hall. This includes a mobile phone.
Securing Exam materials from unauthorized access or tampering after the exam has been completed.
Performing and maintaining a thorough counting of the unused answers booklets after the test has been completed.
Preparing exit forms for students after the exam.
Conducting on-site checks on storage rooms of exam halls, making sure that the examination room is locked.
Checking to ensure that the environment in exam halls is safe and that students are not permitted to be on the premises.
Scanning and copying the exam question papers with the original paper and sending the originals to the concerned exam authorities.
Counseling students on the procedure of the examination and preventing cheating, and also ensuring that students do not take any unfair advantage during the examination.
These are some important examination rules and regulations for invigilators to know. If you decide to become an invigilator, ensure that you follow the rules.
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